PRIVACY & COOKIES NOTICE

Trevor Coonan Artworks
Dublin, Ireland
Website: www.trevor-coonan-artworks.com
Email: trevorcoonan@hotmail.com

Last updated: 4 October 2026

1. Introduction

Trevor Coonan Artworks respects your privacy and is committed to protecting your personal information.

This Privacy & Cookies Notice explains how personal data is collected, used, stored and protected when you visit our website, contact us or purchase photographic artworks.

We process personal data in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and applicable Irish data protection and electronic privacy legislation.

2. Data Controller

Trevor Coonan, trading as Trevor Coonan Artworks, is the data controller responsible for the personal information processed in connection with the operation of this website and the sale of artworks.

For privacy-related enquiries, please contact:

trevorcoonan@hotmail.com

Postal contact address: [INSERT BUSINESS POSTAL ADDRESS BEFORE PUBLICATION]

3. Information We Collect

Depending on how you interact with our website, we may collect:

• Contact information: name, email address, telephone number and correspondence.

• Order information: purchased artworks, selected sizes and formats, order history, billing and delivery details.

• Payment information: transaction status, payment references and limited payment-related information provided by our payment processing services.

• Technical information: IP address, browser type, device information, website activity and cookie preferences.

• Enquiries: information voluntarily supplied when requesting artwork details, licensing information or assistance.

Payments are handled through our connected payment processing providers. We do not require customers to send full payment card details directly to us.

4. How and Why We Use Personal Information

We process personal information for the following purposes:

Order fulfilment — contractual necessity

To process purchases, arrange printing, accept payment, organise delivery, provide order confirmations and resolve order-related enquiries.

Customer communication — contractual necessity or legitimate interests

To respond to questions, provide customer support and deal with delivery issues, returns, complaints and licensing enquiries.

Accounting and legal compliance — legal obligation

To maintain necessary financial records, comply with applicable tax and accounting requirements, and meet other legal obligations.

Website security and administration — legitimate interests

To maintain website functionality, prevent fraud, protect transactions and ensure the security of our services.

Website analytics — legitimate interests and, where required, consent

To understand how visitors use the website and improve its performance. Where analytics involves non-essential cookies or similar technologies, we seek consent before using them.

Marketing — consent or another lawful basis where expressly permitted by law

We will only send promotional communications where we have an appropriate lawful basis. Visitors may withdraw consent or unsubscribe from marketing at any time.

We do not sell customers' personal information.

5. Website Hosting and Service Providers

Our website and online shop are operated using Squarespace.

Squarespace provides website hosting, online commerce functionality, website security and associated services. Certain technical and transactional information is processed through its systems.

Customer information may also be shared with service providers where necessary to operate our business, including:

• Payment processing providers: to process transactions, manage payments and prevent fraud.

• Our specialist printing and fulfilment partner in Germany: to produce purchased artworks and prepare them for delivery.

• Delivery and courier companies: to transport artworks and provide tracking or delivery updates.

• IT, hosting and professional service providers: where reasonably required for administration, security, accounting or legal compliance.

Only information reasonably necessary for the relevant service is shared.

Some providers may process personal data as independent controllers rather than solely on our instructions, depending on the service and circumstances.

6. International Data Transfers

Trevor Coonan Artworks is based in Ireland. Our printing and fulfilment arrangements include a service provider in Germany.

Certain technology, payment or delivery providers may process or access personal information outside the European Economic Area.

Where personal data is transferred to countries outside the EEA, we will ensure that appropriate safeguards apply where required by law, such as an applicable adequacy decision, standard contractual clauses or another lawful transfer mechanism.

7. How Long We Keep Personal Data

Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, subject to applicable legal obligations.

• Order, invoice and transaction records: generally retained for six years or longer where a specific legal requirement applies.

• Customer enquiries and correspondence: retained while necessary to resolve enquiries, manage our business relationship or establish, exercise or defend legal claims.

• Marketing information: retained until consent is withdrawn, the person unsubscribes or the information is no longer required.

• Website analytics and cookie data: retained according to the applicable settings and retention periods of the technologies used.

When personal information is no longer required, it will be deleted or anonymised as appropriate.

8. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, you have the right to:

• Request access to personal information held about you.

• Request correction of inaccurate or incomplete information.

• Request deletion of personal information.

• Request restriction of certain processing.

• Object to processing based on legitimate interests.

• Request portability of eligible personal information.

• Withdraw consent where processing relies on consent, without affecting earlier lawful processing.

• Lodge a complaint with a supervisory authority.

To exercise these rights, contact trevorcoonan@hotmail.com.

You may also contact the Data Protection Commission, Ireland's supervisory authority, at www.dataprotection.ie.

9. Cookies and Similar Technologies

Our website uses cookies and related technologies to provide website functionality, maintain security, support shopping-cart operations, remember preferences and, where enabled and permitted, analyse website usage.

Cookies are small files or pieces of information stored on or accessed from a visitor's device.

The main categories are:

Strictly necessary cookies

These support essential website functions, including navigation, shopping carts, checkout, security and remembering cookie preferences.

These cookies do not generally require consent where they meet the applicable legal exemption.

Analytics and performance cookies

These may help us understand visitor numbers, website traffic, navigation patterns and site performance.

Where these cookies or similar tracking technologies are not strictly necessary, they are used only after the required consent has been obtained.

Functional and third-party cookies

Certain website features or connected services may use cookies to provide additional functionality. Consent will be requested where legally required.

Advertising and marketing cookies

If advertising or remarketing technologies are enabled, any non-essential tracking will be subject to the applicable consent requirements.

10. Managing Cookie Preferences

Visitors can accept, decline or manage non-essential cookies through the website's cookie consent controls.

Consent can be withdrawn or preferences changed at any time using the website's cookie settings facility.

Visitors may also delete or restrict cookies through their browser settings. Disabling essential cookies may affect shopping-cart functionality or other website features.

Details of the individual cookies used, their providers, purposes and retention periods are available in the website's cookie information or cookie settings, where provided.

11. Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, misuse, loss or disclosure.

Our website and connected commerce services use security measures appropriate to their functions.

However, no internet-based system can be guaranteed to be completely secure.

12. Third-Party Websites

Our website may contain links to external websites and services.

We are not responsible for the privacy practices of independent third-party websites. Visitors should review their privacy notices separately.

13. Changes to This Notice

We may update this Privacy & Cookies Notice to reflect changes in our services, legal obligations, technology or data processing practices.

The current version will be available on this website with its latest revision date.

14. Contact

For questions about this notice or the processing of personal information, please contact:

Trevor Coonan Artworks
Dublin, Ireland
Email: trevorcoonan@hotmail.com

Postal address: [INSERT BUSINESS POSTAL ADDRESS]